The synod assembly is the highest legislative authority of the Southwestern Minnesota Synod.
About 700 persons from throughout the synod will meet to worship God, in whose name we gather; to deliberate carefully and faithfully about God’s mission in our synod; to learn from God’s Word about the life and mission God has given us; and to enjoy fellowship with God’s people from across southwestern Minnesota.
The 2017 assembly will begin with registration on Friday, June 9, at 8:00 a.m. in the Lund Center at the campus of Gustavus Adolphus College in St. Peter. Assembly plenary sessions will also be held in the Lund Center. The assembly is scheduled to conclude early Saturday afternoon, June 10, with worship in Lund Center.
We are blessed to have Victoria Flood, Director, Mission Support, as our ELCA representative this year. Victoria will deepen our understanding of the opportunities within our own congregations, communities, and church at large. Father-son duo, Rev. Harvey Nelson and Rev. John Nelson, will be our Bible study leaders. Their dialogue will take us deeper into the great commission ad what it means to make and be disciples in today’s world.
Below is registration information for voting participants and non-voting participants.
To download and print the following information click here.
Registration Information for Voting Assembly Participants
The following persons are eligible to serve as voting members of the assembly:
- Pastors on the roster of the Southwestern Minnesota Synod who are under call.
- Deacons on the roster of the Southwestern Minnesota Synod who are under call.
- Two retired pastors elected by their peers to represent the retired pastors on the roster of the SW MN Synod.
- Lay members of the Synod Council.
- Lay voting members from congregations of the synod.
- Lay conference chairpersons who are not congregational voting members.
- Retired pastors on the synod roster serving as interim pastors in congregations of the synod during the Synod Assembly.
- Retired or on-leave-from-call deacons elected by their congregation as voting members.
- Persons serving in a Synodically Authorized Ministry (more than half time) in congregations of the synod during the Synod Assembly.
|Congregation Size*||Voting Member #||Gender|
|0 – 174||1 or 2||If only one registers, either a male or a female.|
|If two register, it must be one male and one female.|
|175 – 500||2||1 male, 1 female|
|501 – 1,000||3||1 male, 1 female + 1 either male or female|
|1,001 – 1,500||4||2 male, 2 female|
|1,501 – 2,000||5||2 male, 2 female + 1 either male or female|
|2,001 – 2,500||6||3 male, 3 female|
|2,501 – 3,000||7||3 male, 3 female + 1 either male or female|
|3,001 – 3,500||8||4 male, 4 female|
*Numbers represent BAPTIZED membership.
More than 3,500 baptized members, add one voting member for every additional 500 baptized members.
Registration Information for Non-Voting Assembly Participants
Advisory members of the assembly have voice but not vote during business sessions. Such persons must register and pay the appropriate fee, which entitles them to all activities and meals. Those wanting the materials printed for them should add $20 to the registration fee. Persons who may register as advisory members include: ELCA churchwide staff, representatives of synodical shared ministries, retired rostered persons (with the exception of the two retired pastors elected to vote), and rostered persons not currently under call. Advisory members may attend all days of the assembly.
Visitors for the assembly have neither voice nor vote during business sessions. Any interested members of congregations of the Synod may register as visitors and pay the appropriate fee, which entitles them to all the activities and meals. Visitors must sit in a separate designated area during the business session.
If you have questions about the 2017 Synod Assembly, please call
Tammy Sather in the Synod Office at
507.627.9041 or email her at firstname.lastname@example.org.
Registration Procedures and Costs
Registration is online only. Please register each person attending the assembly prior to Friday, May 19, to take advantage of the early bird rate.
Online registration link will be open March 13, 2017.
|BY 5/19/2017||AFTER 5/19/2017|
|Voting Member||$180.00 (facilities/meals)*||$230.00 (facilities/meals)*|
|Advisory/Visitor||$ 95.00 (facilities/meals)*||$145.00 (facilities/meals)*|
Optional: Campus Housing & Breakfasts (includes one nights’ lodging in a dorm room & one breakfast)
|Single Room (twin bed) $35 per person||Double Room (two twin beds) $30 per person|
|Single A/C Room (twin bed) $60 per person||Double Air-Conditioned Room (two twin beds) $45 per personn|
(A/C – not guaranteed: Requests will be honored on a first come/first served basis upon registration.)
- Roommate preferences must be indicated on online registration form.
- Your roommate’s online registration form must include the same request.
- BOTH need to mark a double room and EACH pay the double room rate.
New this year:
- Breakfast may be purchased separately for participants not staying on campus for an additional $10 fee which includes Saturday breakfast only.
Pay in advance when you register online.
Cancellations by June 5: 100% Refund
Cancellations after June 5 or Non-Attendance without Cancellation: No Refund
The Pre-Assembly Reports and Proposals to the Congregations book will be available for download here the week of May 8.
If you would like this information printed out and sent to you, please check the additional printed materials box upon registration and we will do that for an additional charge.
The schedule will be posted soon!
Let's do Lunches
Let’s do Lunches will be posted the week of May 8.
In past years, displays have been located on the second floor of Lund Center which is the same building the plenary sessions are held. However, due to growing display interest we had a few displays on the first floor of Lund Center. All location requests will be honored on a first-come, first-serve basis. The online display registration form will ask your preference on location.
Online registration form for displays will open on March 13 and go through May 1, 2017.
If you would like to have a display at the assembly, you must complete the online display form. The online form will be posted here.
- We ask you to consider sharing a table (8-foot) with another ministry to help accommodate more display requests.
- The display area plays a vital role in helping assembly participants and guests understand the work we do together, and we want our hall to draw visitors with its visual excitement. Please be present at your display.
- All displays must be set up Friday, June 9 before 8:30 a.m.
- All displays must be taken down Saturday, June 10 before 5:00 p.m.
The fees for a display are as follows:
|Waived for Synod Boards/Committees/Teams|
|$15.00 for our Mission Partners as defined by the synod budget|
|$25.00 for our Mission Partners|
|$75.00 for any other and for-profit request (approved by the assembly committee)|
Lund Center will be open at 8:00 a.m. on Friday for displays to be set up. If you would like to arrive Thursday, June 8, to set up your display, Lund Center will be open in the evening from 6:00 – 8:00 p.m. On-campus housing will also be available Thursday night for an additional cost. Please see the online display form for registration options.
Meals are not provided free of charge for people who bring a display. Meals are included with the registration fee for all who register as voting members, advisory or visitors for the Synod Assembly. If you wish to add meals, there is an additional cost of $35. This will include three meals: Friday lunch, Friday Dinner, and Saturday lunch in addition to all the items offered during breaks. If you register for on-campus housing, breakfast is included with your housing fee.
A follow up Confirmation letter will be sent out mid-May to all display requests.