On this page, you will find resources to help you plan for annual congregation meetings.
Congregational Annual Meeting
The purpose of the annual meeting is for church members to make decisions that affect their common life together and to conduct the official business for the year. The agenda is therefore structured like a business meeting. It is also a time to celebrate the congregation’s life. One way to do this is to separate the meeting into three segments: “Stating our purpose together as a congregation”; “Celebrating the life we have had together in the past year”; and “Looking ahead to how God is leading us into the future."
The ELCA Constitution for Congregations states that the powers of the congregation are vested in the congregational meeting called and conducted as provided in this constitution and bylaws. (C5.02.) Congregations hold annual meetings at a time specified in their bylaws.
Congregations may request written reports from committees, president, treasurer, and financial secretary. These reports should reflect on the past year. The presiding bishop and the synod bishop will also provide annual reports to congregations/organizations. The presiding bishop’s report comes in the spring for synod assemblies. Click here for Bishop Dee Pederson's Message for Annual Meetings. (posted Jan. 4, 2024)
Rostered Leader Reports
Rostered leaders may write a report to share at their annual meeting. They also fill out an online form that gets submitted directly to the synod bishop. This is a report that reflects upon the past year and looks ahead to the next year. Go to the Rostered Leaders’ Report to the Bishop web page for forms and more information.
All of these documents are links; please click the titles below to view.
- Tips for Congregational Meetings (PDF)
- Meeting Recording - "Annual Meetings and Annual Budgets: A Time to Give Thanks and Look Ahead" (Nov. 30, 2023)
- Creating a Narrative Spending Plan (PDF)
- Video Recording - "The Effective Congregation Council"
- Guide for Board Members, MN Attorney General, Keith Ellison
- Considerations for Electronic Meetings (PDF)
- MN Statutes for Remote Communications for Member Meetings
- Chart of Motions (PDF)
- Who Can Be a Voting Member? (PDF)
- 2024 Compensation and Benefits Guidelines (PDF)
Last year’s compensation guidelines.
At the beginning of every year, the synod office asks each congregation to share the following information:
Other Helpful Resources
Understanding our ministry together is important. Together we achieve things on a scale and scope that we could never do otherwise. Share these resources with your council and congregation/organization.
All of these titles are links; please click the titles below to view.