Annual Meeting, Annual Checklist, and Other Resources
On this page you will find resources to help you plan for annual congregation meetings. Please see side menu for more specific materials.
The purpose of the annual meeting is for church members to make decisions that affect their common life together and to conduct the official business for the year. The agenda is therefore structured like a business meeting. It is also a time to celebrate the congregation’s life. One way to do this is to separate the meeting into three segments: “Stating Our Purpose Together as a Congregation”; “Celebrating the Life We Have Had Together in the Past Year”; and “Looking Ahead into the New Year and Asking’s God’s Blessing upon Us.”
The ELCA Constitution for Congregations states that the powers of the congregation are vested in the congregational meeting called and conducted as provided in this constitution and bylaws. (C5.02.) Congregations hold annual meetings at a time specified in their bylaws.
Congregations may request written reports from committees, president, treasurer, and financial secretary. These reports should reflect on the past year. The presiding bishop and the synod bishop will also provide annual reports to congregations/organizations. The presiding bishop’s report comes in the spring for synod assemblies.
2019 Annual Report Covers
The 2019 Annual Report Cover includes:
- The cover
- A Message from Presiding Bishop Elizabeth Eaton
- Litany & Hymn
Rostered Leader Reports
Rostered leaders may write a report to share at their annual meeting. They also fill out an online form that gets submitted directly to the synod bishop. This is a confidential report that reflects upon the past year. Click here to go to the Rostered Leaders’ Report to the Bishop web page for forms and more information.
All of these documents are links; please click the titles below to view.
- Chart of Motions (PDF)
- Who Can Be a Voting Member? (PDF)
- 2020 Compensation and Benefits Guidelines (PDF)
To see last year’s guidelines, click here.
At the beginning of every year, the synod office asks each congregation to share the following information:
Mission Support Intents
As your congregation prepares a budget for 2020, please share with us your Mission Support Intent amount for the Southwestern Minnesota Synod by clicking here.
Congregation Leadership Data
After your annual meeting, update your congregation leadership data. The synod office uses this information for the call process, giving statements, and getting helpful resources to the correct staff members or congregation officers. Click here to update now.
Forms A&C (Parochial Reports)
2019 Forms A & C (Parochial Reports) are not available yet. Click here for more information about Forms A & C.
Sign Up for the SW MN Synod Weekly E-newsletter
If you do not already subscribe to the SW MN Synod weekly e-newsletter, please sign up by clicking here. Add all your new congregation council members. It’s a great way to keep them up to date with synod news, events, resources, and special messages from the bishop.
We respect your privacy. Subscribers will not have their email addresses shared or redistributed in any way.
Other Helpful Resources
Understanding our ministry together is important. Together we achieve things on a scale and scope that we could never do otherwise. Share these resources with your council and congregation/organization.
All of these titles are links; please click the titles below to view.
- Where does your offering go video
- Stories of Faith in Action
- Stories of Faith in Action Devotional
- Four ways to use Stories of Faith in Action
Stories of Faith in Action is a free, annual publication that highlights how God is changing lives through mission support, the percentage of your congregational offering that is shared with your synod and your churchwide organization.
Each year ELCA congregations vote to set aside a percentage of their finances for mission support, but members may wonder – especially when finances are challenging – how is our mission support offering used by our synod and churchwide organization?
This resource answers this question through stories and pictures that illustrate our shared ministry as the ELCA, and it is now available online! Click here to download a PDF file.
To order free copies, call 800-638-3522 and ask for ELCAMA1340.
Order online at www.ELCA.org/resources
You’ll pay only for shipping!